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    All-hands meeting 2026

    → Europe/Copenhagen
    Scandic CPH Strandpark

    Scandic CPH Strandpark

    Copenhagen (Kastrup), Denmark
    Tomasz Malkiewicz (NeIC/CSC), Vilma Häkkinen (NeIC)
    Description

    The NeIC All-hands meeting (AHM) is an annual event at NeIC where people working in NeIC's activities come together across projects and teams. The aim of these events is to give the personnel a chance to get to know other people working on e-infrastructure in the Nordics so that we can connect and learn from each other. 

    The intended participants of the internal All-hands meeting are project teams and managers, members of the Executive team, coordinators of pre-studies and affiliate as well as extended affiliate projects, NeIC's Strategic committee, the Nordic Tier-1 team, and members of the Steering and Reference groups. Accommodation and travel costs will be covered fully by NeIC for project teams and managers, and members of the Executive team.* 

    If you are engaged in a NeIC project and not sure whether you should participate, please contact your NeIC project manager or Vilma directly. 

    * Accommodation is already booked for NeIC personnel at hotel Scandic CPH Strandpark. If you do not wish to accept the pre-booked accommodation, booking accommodation by yourself is of course possible. See 'Practical information' for more details, and pick the right alternatives when registering. 

    Wednesday 21 October

    11:45–12:30 Lunch
    12:30–12:50 Opening words
    12:50–13:00 Work-life balance, part 1
    13:00–14:00 Keynote: Bodil Aurstad, NordForsk
    Afternoon coffee with snacks
    14:15–16:00 CodeRefinery workshop: Responsible use of generative AI in assisted coding
    16:00–16:30 Greetings from Tieto PPS
    16:30–16:40 Wrap-up
    18:00– Social part of the programme + Dinner

    Thursday 22 October

    7:00–7:45 Morning run or walk 
    9:00–9:20 Work-life balance, part 2
    9:20–11:30 Cross-project collaboration (morning coffee with snacks included)
    11:30–11:45 Closing words
    11:45–12:30 Lunch
    12:30–16:00 Project team & forum meetings

    Event Manager
    Participants
    40 View full list
    • Wednesday 21 October
      • 11:45 → 12:30
        Lunch
      • 12:30 → 12:50
        Opening Ballroom 1

        Ballroom 1

        Scandic CPH Strandpark

        Floor 1
      • 12:50 → 13:00
        Work-life balance Ballroom 1

        Ballroom 1

        Scandic CPH Strandpark

        Floor 1
        2610Work-life_balance.pdf
      • 13:00 → 14:00
        Keynote: Bodil Aurstad, NordForsk Ballroom 1

        Ballroom 1

        Scandic CPH Strandpark

        Floor 1
      • 14:00 → 14:15
        Afternoon coffee break & snacks 15m
      • 14:15 → 16:00
        Workshop: Ethical AI in Assisted Coding Ballroom 1

        Ballroom 1

        Scandic CPH Strandpark

        Floor 1

        This workshop introduces how generative AI tools can support coding and research workflows. We will explore different approaches to AI-assisted coding, from chat-based assistance to IDE integration and autonomous coding agents, while discussing their benefits, limitations, and potential risks. The focus will be on using these tools effectively and responsibly, with attention to code quality, safety, and research integrity.

        No prior experience with AI coding tools is required, but familiarity with programming would be helpful. We will let you know if any additional preparation is needed.

        Teachers: Hossein Firooz (sick), Bahareh Tasdighi & Thomas Pfau

        Lesson material
      • 16:00 → 16:30
        Greetings from Tieto PPS Ballroom 1

        Ballroom 1

        Scandic CPH Strandpark

        Floor 1
        All hands meeting 20261021.pptx.pdf
      • 16:30 → 16:40
        Wrap-up Ballroom 1

        Ballroom 1

        Scandic CPH Strandpark

        Floor 1
      • 18:00 → 19:30
        Social activity: Guided tour at Rundetaarn Rundetaarn

        Rundetaarn

        Købmagergade 52A
      • 20:00 → 22:00
        Dinner Restaurant Basso

        Restaurant Basso

        Dronningens tværgade 22 1302 København K
    • Thursday 22 October
      • 07:00 → 07:45
        Social activity: Morning run or walk Lobby, Scandic CPH Strandpark

        Lobby, Scandic CPH Strandpark
      • 08:00 → 09:00
        Meeting room available for free use by participants 1h Meeting room 6+7

        Meeting room 6+7

        Scandic CPH Strandpark

        Floor 1
      • 09:00 → 09:20
        Work-life balance Meeting room 6+7

        Meeting room 6+7

        Scandic CPH Strandpark

        Floor 1
        2610Work-life_balance.pdf
      • 09:20 → 11:30
        Collaboration Meeting room 6+7; meeting room 8

        Meeting room 6+7; meeting room 8

        Scandic CPH Strandpark

        Floor 1

        9:20-9:25 Overall context of the future of Nordic e-infra collaboration
        9:25-9:45 Menti: How should we collaborate after NeIC?
        9:45-10:05 Coffee break
        10:05-10:30 Panel discussion (Samantha Wittke, Antti Valkonen, Mattias Wadenstein, Ulf Tigerstedt, Jarno Laitinen)
        10:30-11:10 Breakout rooms
        – How to collaborate (Vilma Häkkinen)
        – NeIC legacy (Michaela Barth)
        11:10 - 11:30 Report from breakout rooms + general discussion

        collaboration_after_neic.pdf
        Live minutes for breakout room 1
        Live minutes for breakout room 2
        • 09:20
          Context: future of Nordic e-infrastructure collaboration 5m Meeting room 6+7

          Meeting room 6+7

          Scandic CPH Strandpark
        • 09:25
          Menti: How should we collaborate after NeIC? 20m Meeting room 6+7

          Meeting room 6+7

          Scandic CPH Strandpark
        • 09:45
          Morning coffee & snacks 20m Meeting room 6+7; meeting room 8 (Scandic CPH Strandpark)

          Meeting room 6+7; meeting room 8

          Scandic CPH Strandpark

          Floor 1
        • 10:05
          Panel discussion with the NeIC projects 25m Meeting room 6+7

          Meeting room 6+7

          Scandic CPH Strandpark
        • 10:30
          Breakout room 1: How to collaborate 40m Meeting room 6+7

          Meeting room 6+7

          Scandic CPH Strandpark
        • 10:30
          Breakout room 2: NeIC legacy 40m Meeting room 8

          Meeting room 8

          Scandic CPH Strandpark
        • 11:10
          Wrap-up 20m Meeting room 6+7

          Meeting room 6+7

          Scandic CPH Strandpark
      • 11:30 → 11:45
        Closing Meeting room 6+7

        Meeting room 6+7

        Scandic CPH Strandpark

        Floor 1
      • 11:45 → 12:30
        Lunch
      • 12:30 → 15:00
        Project meetings: NordIQuEst team meeting
      • 12:30 → 14:00
        Project meetings: Puhuri team meeting Meeting room 8

        Meeting room 8

        Scandic CPH Strandpark

        Floor 0
      • 13:00 → 17:00
        Forum meetings: Storage object Idun (Clarion Hotel Copenhagen Airport)

        Idun

        Clarion Hotel Copenhagen Airport

        Ellehammersvej 20, 2770 Kastrup, DK
      • 13:00 → 17:00
        Project meetings: Nordic Microdata Database Sepere (Clarion Hotel Copenhagen Airport)

        Sepere

        Clarion Hotel Copenhagen Airport
      • 14:00 → 15:00
        Project meetings: Puhuri SG meeting Meeting room 8

        Meeting room 8

        Scandic CPH Strandpark

        Floor 0