NeIC All-hands meeting 2025

22 Sept 2025, 09:00 → 24 Sept 2025, 19:30 Europe/Tallinn

Hilton Tallinn Park (Tallinn, Estonia)

Welcome to the NeIC AHM 2025!

AHM 2025 22-23 September - start Monday 11:30

The NeIC All Hands Meeting is the annual event at NeIC where people working on NeIC projects come together across projects and teams. The aim of these events is to give NeIC staff a chance to get to know other people working on e-infrastructure in the Nordics so that we can connect and learn from each other. The intended participants of the AHM are personnel contracted on NeIC activities/projects. Please contact your project manager beforehand registering for the event.

Please note: Tentative deadline for registration is on 2025-07-16. Update, the deadline has been extended untill 2025-09-02.

PPS training 24 September - How to work and collaborate for successful projects
This year, the AHM will be co-located with the PPS Training Level 1. The training takes place at the same venue on Wednesday, immediately following the AHM.

If you wish to attend the PPS training, please contact your Project Manager for approval. NeIC will cover one night's hotel accommodation (the night preceding the training day) for participants. Please remember to register for the PPS training simultaneously when you register for the AHM.

Tietoevry PPS Training Level 1 provides a foundational understanding of the PPS model, covering essential project management principles from objective setting and planning to execution, risk management, and effective steering group interaction. It equips participants with practical tools for successfully navigating project lifecycles.

Monday 22 September

10:30 → 13:30 Strategic Committee

11:30 → 12:30 Lunch

12:30 → 12:45 Welcome and registration

Welcome and registration
Mingle and pick up your badge.

12:45 → 12:55 Introduction and agenda

On behalf of the planning committee, Emma-Lisa Hansson from NeIC XT presents the agenda for the NeIC All-hands meeting.

12:55 → 13:55 Keynote talk: Miikka Kallberg

Miikka Kallberg
Miikka Kallberg is Development Manager at CSC – IT Center for Science, with 25+ years in IT and research infrastructure. He works together with Statistics Finland within the Fiona remote-use system, works with Findata to ensure technical and legal compliance for the Kapseli environment, and co-leads architecture design for EOSC-ENTRUST’s Trusted Research Environments. Active in EHDS working groups, he focuses on secure processing and automated cross-border data exchange in European health research.

12:55 Lunch

Lunch will be at the Hilton Hotel.

13:55 → 14:25 Opening - NeIC director Tomasz Malkiewicz

NeIC director Tomasz Malkiewicz gives an opening presentation for the All-hands meeting.

14:25 → 14:50 Discussion / QA

QA and discussion for the opening session and the key note speak.

14:50 → 15:00 Coffee break

15:00 → 16:00 Discussion session: Round table discussion

Be part of creating new ideas across the NeIC community! This session focuses on open discussion, shared insights, and collective problem-solving on given topics. There is a zoom group as well!

16:00 → 16:25 CASC - Teaming Up for Impact: US-based Regional Collaborations for HPC: CASC

Kathryn Kelley
CASC Executive Director
http://casc.org

16:35 → 17:25 Team building activity

We will start with information about teambuilding and dinner then continue with team buidling.

17:25 → 18:55 Free time (or socialising over walk and drinks before the dinner)

19:00 → 21:00 Dinner at Platz

Tuesday 23 September

07:00 → 08:00 NeIC run Tuesday morning

09:00 → 10:00 Parallel Project meetings

10:00 → 10:20 Coffee break

10:20 → 11:30 Parallel Project meetings

11:30 → 12:00 IPR in projects: IPR in Projects - Roni Blankett

12:00 → 13:00 Lunch

Nominations of winning teams. Closing remarks by Tomasz.

13:00 → 15:00 Parallel Project meetings

15:00 → 15:20 Coffee break

15:20 → 16:00 Parallel Project meetings: Parallell Project meetings

Wednesday 24 September

08:30 → 10:00 PPS training

How to work and collaborate for successful projects
A PPS training that provides an overview of business benefit management, and practical basics of project management. The training is based on material in PPS OnLine. All participants should bring a computer for access to PPS OnLine.

Agenda
• Business benefit management – how to manage the expected benefit of a project
• Overview of the PPS Model – the collaboration throughout an initiative
• Model for project management – a guide and support for a project manager
• Objective formulation – clarify what is included and not included in the project
• Stakeholder analysis – understand who are affected by the project, and who can have an impact on it
• Project planning – create a realistic plan
• Project organisation – describe who does what in the project, and how to connect it to the operations
• Risk analysis – look ahead and understand what could happen
• Project plan – the plan for the execution and agreement on the commitment

10:00 → 10:20 Coffee break

10:20 → 12:00 PPS training

How to work and collaborate for successful projects
A PPS training that provides an overview of business benefit management, and practical basics of project management. The training is based on material in PPS OnLine. All participants should bring a computer for access to PPS OnLine.

Agenda
• Business benefit management – how to manage the expected benefit of a project
• Overview of the PPS Model – the collaboration throughout an initiative
• Model for project management – a guide and support for a project manager
• Objective formulation – clarify what is included and not included in the project
• Stakeholder analysis – understand who are affected by the project, and who can have an impact on it
• Project planning – create a realistic plan
• Project organisation – describe who does what in the project, and how to connect it to the operations
• Risk analysis – look ahead and understand what could happen
• Project plan – the plan for the execution and agreement on the commitment

12:00 → 12:45 Lunch

12:45 → 14:30 PPS training

How to work and collaborate for successful projects
A PPS training that provides an overview of business benefit management, and practical basics of project management. The training is based on material in PPS OnLine. All participants should bring a computer for access to PPS OnLine.

Agenda
• Business benefit management – how to manage the expected benefit of a project
• Overview of the PPS Model – the collaboration throughout an initiative
• Model for project management – a guide and support for a project manager
• Objective formulation – clarify what is included and not included in the project
• Stakeholder analysis – understand who are affected by the project, and who can have an impact on it
• Project planning – create a realistic plan
• Project organisation – describe who does what in the project, and how to connect it to the operations
• Risk analysis – look ahead and understand what could happen
• Project plan – the plan for the execution and agreement on the commitment

14:30 → 14:50 Coffee break

14:50 → 16:00 PPS training

How to work and collaborate for successful projects
A PPS training that provides an overview of business benefit management, and practical basics of project management. The training is based on material in PPS OnLine. All participants should bring a computer for access to PPS OnLine.

Agenda
• Business benefit management – how to manage the expected benefit of a project
• Overview of the PPS Model – the collaboration throughout an initiative
• Model for project management – a guide and support for a project manager
• Objective formulation – clarify what is included and not included in the project
• Stakeholder analysis – understand who are affected by the project, and who can have an impact on it
• Project planning – create a realistic plan
• Project organisation – describe who does what in the project, and how to connect it to the operations
• Risk analysis – look ahead and understand what could happen
• Project plan – the plan for the execution and agreement on the commitment