Steering Group meeting

Friday 27 Nov 2020, 14:00 → 16:00 Europe/Oslo

online

Location: zoom see, cal invite

Life minutes: https://docs.google.com/document/d/1mnkwJdQtRN_cmlVgBDOOb_JwtT4X_cclBF5agXho0pA/edit#

Agenda

• Welcome and presence

• Approval of the agenda 

• NeIC announcements

• Follow-up from Consortium meeting

• Project status

• Decision point list

• AOB

Live minutes SG meeting_November.pdf

NICEST2_SG_20201127.pdf

SG meeting for NICEST2 on 20-11-27

Agenda:

• Welcome and presence

• Approval of the agenda 

• NeIC announcements

• Follow-up from Consortium meeting

• Project status

• Decision point list

• AOB

Welcome and presence

Invited: 

Alok Kumar Gupta, Norway

Anne Claire Fouilloux, Secretary 

Hamish Struthers, Sweden 

Michaela Barth, NeIC, Chair

Risto Makkonen, Finland

Shuting Yang, Danmark, Observer, Apologies received

 

Presence: Alok, Anne-Claire, Michaela, Risto, Hamish

Quorum: see § 3.6 in Collaboration Agreement

Decision: We have quorum.

Approval of the Agenda

Invite with a link to the agenda was sent out by the Project manager on 18th of May. Agenda was last updated before 9th of November.

Decision: The agenda is approved.

 

NeIC announcements

• Update status RCN funding proposal: submitted

  • Long-term partners not having to go through the open call

• PM-PO extended held with focus on leadership

• Joint workshop between NeIC Board and NeIC XT, focus at Board assessment and future

• Details upcoming AHM: 

  • https://indico.neic.no/event/167/ Registration opens 7th of December

  • Online event, everyone with NeIC connection welcome

• Project owner shift upcoming

Follow-up from Consortium meeting

Very effective Consortium meeting: Business case, project plan and benefit realization plan approved.

Action points:

• (done) AP A-C to ask NICEST2 staff to sign up (esm-nordic@googlegroups.com)

• (done) AP A-C to follow-up on eventual login problems and inform all on how to get access to the internal wiki. https://wiki.neic.no/wiki/Getting_access_to_the_Internal_Wiki 

• (done) AP Michaela: Check whether the answers of these questions are known within Puhuri already:

• Will there be a test system for LUMI to test the software?

• When will the project application process open?

-> Taken up as part of Puhuri RG meeting -> up2date information via Kalle Happonen RG link

• (done) AP A-C: Add a note on the difference between total cost of ownership and community paid fraction of it into the business case. 

• (done) AP A-C to follow up to invite for a NICEST2 reference group. 

https://indico.neic.no/event/166/ 

• AP A-C Check with Destination Earth if there’s an opportunity to contribute to it from within NICEST2/ our EOSC-Nordic use case -> no concrete action yet, invited to talk, contacts exchanged, Risto also to keep an open eye and ear

• AP A-C make a doodle poll for the next SG meeting

Benefit realization plan was presented to the Provider Forum, no further feedback received: https://drive.google.com/file/d/1pqlGu_7PKGjgXKxzj0DpxwjC3wlT5o4o/view?usp=sharing

 

Project status

The project manager gives a report on the project status.

https://drive.google.com/file/d/1RwGkXMTDiylDVoCWIk367-2EoYnIZKGb/view?usp=sharing

Discussion: Experienced overhead in using ESMValTool: Knowledge how to use it is a necessary premise to collect user requirements and feedback.

Summary: The SG recommends the report.

 

Decision point list

• Decision point list 

The SG went through the decision point checklist and updated it.

 

Discussion: List of deliverables which could be made available earlier than M36 (see https://nordicesmhub.github.io/nicest2/2020/05/04/plan.html ). The final proposal will have to be synced with the team members.

 

• D2.3: 1 online tutorial on how to best use ESMValTool diagnostic tools for the Nordic countries (eg, polar lows, European and Greenland blocking events) with emphasis on (high-latitude) observations (and “observation simulators” to some extent). M33

Rationale: Opportunity to get also more feedback from partners

 

• D3.5: 1 Data Management Plan Template, including best practices for FAIR Nordic Climate Data M33

Rationale: many DMP templates provided from different parties at the moment

 

• D4.3: Online training material on best practices for the deployment of ESM workflows  M30

     Rationale: get more feedback, as well

 

• D4.6: Best practice guides on how to evaluate the performance of Nordic ESMs. M33

Rationale: get feedback, as well

 

• D4.5: Report on bottlenecks that would hinder the efficient usage of Nordic ESMs on EuroHPC and possible remediation actions (I/Os, adding GPU support, etc.) with clear information on costs (PMs, etc.) M30

                  Rationale: Bottlenecks are identified early in the project and refined later so we should have sufficient inputs by M30.

 

Decision: The project manager comes with an updated project plan proposal with updated deadlines for previous M36 deliverables for the next SG meeting.

 

AOB

Next meeting: Reserve Friday 9th of April 13:30 - 15:00 CET