CodeRefinery Reference Group meeting

Tuesday 15 Dec 2020, 10:00 → 11:30 Europe/Copenhagen

https://kth-se.zoom.us/j/152239500 passcode see invite (Online)

Invited (in alphabetical order):

• Michaela Barth, NeIC, Chair
• Radovan Bast, CodeRefinery Project Manager
• Vigdis Guldseth, NO
• Joachim Hein, SE
• Tiina Leiponen, FI
• Morris Riedel, IS
• Naoe Tatara, Carpentries Regional Coordinator
• Birgitte Vedel Thage, DK

 

Agenda:

• Welcome and Presence
• Round the table
• NeIC announcements
• Nordic RSE Online gettogether report
• Benefit realization plan
• Carpentries membershipNext meeting
• AOB

 

Presence:

• Michaela
• Vigdis (until 11:30)
• Birgitte (until 11:30)
• Radovan (until 11:33)
• Naoe
• Joachim
• Morris (until 11:04)

 

Round the table:

• We are thanking MAtthias Book for his time and work within this group.

 

NeIC announcements:

• NeIC Board meeting 10th-11th of December
  • Nordic Added Value
  • Evaluations
  • Long-term funding
• Open call 2021: ~23 MNOK allowing for 2-3 projects
• Promotional video on https://neic.no/
• Zenodo
  • https://zenodo.org/communities/neic/
  • https://wiki.neic.no/wiki/Zenodo_howto#Links
• Project owner shift upcoming

 

Nordic RSE online get-together:

• https://nordic-rse.org/events/2020-online-get-together/
• 100 registrants
• 70-80 connected at a time
• Conference: May 27-29, 2021: https://nordic-rse.org/conference/
• Online training reaches many more people, allowing to engage many more instructors, no need to travel.
• Hard to replace coffee breaks and dinners in person. Are backup plans for putting the conference online necessary? CodeRefinery will likely try to postpone in that case.
• We have discussed good online events experiences: making use of break-out rooms, etc.
• Opportunity to Collocate/ Synchronize with LUMI and EuroCC events? We are aiming and collocating with Carpentry Connect 2021.

 

Benefit realization plan:

• Radovan presented the CodeRefinery Midterm report to the NeIC Board, CodeRefinery will apply to the next open call (with less funding expected from NeIC).
• Mid-term slides (go to slide 7): https://cicero.xyz/v3/remark/0.14.0/github.com/coderefinery/reports/master/mid-term.md/
• French and Dutch participants: cooperation or paid workshops, sustainability: good if they are using our material, but we are not subsidizing them.
• DK: national competence centre coming, currently DeIC doesn’t have access to the university channels.
• GDPR and opt-in considerations: NeIC conducting an evaluation comparing Slack, RocketChat and RocketChat. Outcome will be available mid of January.

 

Carpentries Membership:

• Benefits: instructor training seats and a number of workshops (6 centrally organized workshops)
• Decision at last reference group meeting: Setting a deadline for end of February to apply for national centrally organized Carpentries workshops to keep them reserved, otherwise it’s open for who comes first.
• Suggestion: After this deadline, Naoe would try to organize workshops locally (place will be online), matching with experienced instructors who would like to teach. Local help needed to advertise the seats.
• Instructor certification doesn’t expire after one year of not teaching.
• Feedback from SE: Administrative burden of organizing a Carpentries workshop is significant.
• CodeRefinery can help with that. Naoe has collected and demonstrated experience in setting up workshops.
• Do national workshops even make sense during online covid-19 times when we want to ensure benefit?
• (Morris left the meeting.)
• Local communities or contributing institutes (with local helpers) can be prioritized.
• There is still the opportunity to have self-organized workshops. But for self-organized workshops we cannot use the Carpentries instructor mailing list to recruit instructors outside from “own” network.
• Participant numbers for online meetings, depends on instructors (20 still the recommended number, typically 25-30). The guideline is: “Don’t leave anyone behind”
• Where would a request for a workshop come from until February?
• What would make an online workshop tailored to a specific community/ local institute: Dissemination priority, reserve seats.
• To maximize the net benefit we should strive to invite competence we are lacking from our 6 tickets, complement missing expertise and get support for administrative burden.
• Decision: Let take Naoe charge already now to organize workshops, first self-organized with (local) communities which would have priority, then from the quota. Naoe and Radovan to produce a document with suggestions and wording and once the RG agrees, we clarify these also on the CodeRefinery website.

 

Next meeting:

• To be defined by a Doodle poll.

 

Any other business:

• None